wedding management &
coordination
Planning & Preparation
- Unlimited communication starting 3 mo. prior to wedding date via email, calls & text
- 2 zoom meetings; 1 onboarding call & 1 final detail meeting
- Access to preferred vendor list
- Vendor management
- Monthly to do list
- Review any requested vendor proposals + contracts providing insight and recommendations as needed
- Attend final venue walkthrough & details meeting
- Reach out to all vendors at-least 1 month prior to wedding date with final details (floor-plan, parking, insurance requests, and day of timeline)
- Assistance with development of seating chart with access to my seating chart builder
- Review BEO / venue proposal and finalize menu & beverage selections
- Create a custom day of timeline
- Direct and lead ceremony rehearsal
- A comprehensive wedding day questionnaire and day of checklist
- Review all vendor / rental orders to ensure quantities match final head count
- Review and confirm all details pertaining to each specific vendor
- Help source decor and stationery such as menus, bar menus, seating chart, table numbers etc
- Access to my decor inventory which includes items such as frames, card box, table numbers etc
Event Execution & Coordination
- Up to 10 hours of day-of coordination with myself as the lead coordination and up to 2 assistants
- Oversee all vendor arrivals, set up, and strike
- Ensure all vendor set ups are correct and timely
- Point of contact for the day with venue on site manager and all hired vendors
- Ensure all personal florals are in bridal suite / grooms suite upon arrival
- Provide access to day-of bridal emergency kit
- Set up all personal decor items from my decor checklist including but not limited to guestbook,
- welcome signs, seating charts, menus, table numbers, etc.
- Access to my decor inventory (card box, table numbers, misc. signage etc)
- “At your service” attention for you, your family and wedding party
- Direct ceremony (i.e., ushering guests, cueing DJ / Band)
- Gather and line up all family members and wedding party for ceremony
- Prompt you and carry your train for your special walk down the aisle
- Repurpose any decor items from ceremony to cocktail hour / reception
- Ensure guests are promptly routed to the cocktail hour and reception and staff is ready with hors d’oeuvres and cocktails
- Facilitate and oversee all formalities (e.g., grand entrance, first dance, parent dances, toasts, cake cutting)
- Assistance bustling your dress
- Assistance with lighting candles for reception, and relighting when necessary
- Inventory and pack all personal decor items to agreed upon designated location upon the event concluding
- Final venue walkthrough post event with venue manager to sign off for your deposit
