Full Service Wedding Planning, Styling & Coordination
Planning & Preparation
- Unlimited communication via email, phone and text
- Venue recommendations
- Up to two venue tours, with support in securing your venue and a detailed contract review
- Up to 4 Zoom meetings including onboarding call, vendor proposal review, design focused and final details/ timeline
- Manage communications with venue
- Vendor selection + management - provide extensive vendor referral list and handle all vendor inquiries. Serve as the liaison between vendors and clients
- Review vendor contracts
- Schedule + attend necessary vendor meetings (e.g., tastings, mock ups, detail meetings)
- Budget management
- Monthly to do lists
- Assist with development of floor plan / seating chart
- Assist with menu development of food and beverage
- Attend final venue walkthrough and detail meeting
- Reach out to all vendors at least 1 month prior to wedding date with venue specifications such as parking, layout and timeline information
- Collect all vendor insurances
- Organize all guests entree selections and dietary restrictions
- Review BEO and finalize menu and beverage selections for approval from venue
- Assist finalizing guest table assignments
- Create a custom day of timeline
- Create weekend itinerary for wedding party and family
- Direct and lead ceremony rehearsal
- Wedding day questionnaire and day of checklist
- Review all vendor / rental orders to ensure quantities match final head count
- Guidance with marriage license attainment and information
- Review and confirm all details pertaining to each specific vendor
Design & Styling
- Assist with the development of event design concept, and creating a custom and cohesive wedding design based off desired inspiration.
- Create a visual design deck that encompasses your vibe and desired look and style
- Guidance with selection of floral designer
- Assistance with floral concept of ceremony, cocktail hour, reception, bouquets and misc florals
- Attend floral mock
- Assistance selecting linens, stationery, signage, furniture, lighting to create cohesive wedding aesthetic
- Selection of table scape (e.g., stemware, chargers, napkin folds, cutlery)
- Assist in designing table settings including menus, name cards, table numbers
- Schedule and attend any showroom meetings ie; rental show rooms, table mock ups
- Save-the-Dates, invitation and all stationery selection guidance (i.e., design, wording, etiquette)
- Custom curated decor checklist
- Assist sourcing any specialty items or rentals such as draping, dance floor, installations, lounge etc
- Assist with sourcing of any desired items to be purchased by the couple to complete the aesthetic for the wedding ie; candles, decor, menus, table numbers, favors, welcome bags
- Referral and guidance with your dress shopping, bridesmaid dresses, and grooms tux/suit
Event Execution & Coordination
- 12 hours of day-of coordination with myself as the lead coordination and up to 2 assistants
- Oversee all vendor arrivals, set up, and strike
- Ensure all vendor set ups are correct and timely
- Point of contact for the day with venue on site manager and all hired vendors Ensure all personal florals are in bridal suite / grooms suite upon arrival
- Provide access to last minute necessities from day-of emergency kit
- Set up all personal decor items from my decor checklist including but not limited to guestbook, welcome signs, seating charts, menus, table numbers, etc.
- “At your service” attention for you, your family and wedding party
- Coordinate day of transportation timeline + point of contact for drivers
- Direct ceremony (i.e., ushering guests, cueing DJ / Band)
- Gather and line up all family members and wedding party for ceremony
- Prompt you and carry your train for your special walk down the aisle
- Repurpose any decor items from ceremony to cocktail hour / reception
- Ensure guests are promptly routed to the cocktail hour and reception and staff is ready with hors d’oeuvres and cocktails
- Facilitate and oversee all formalities (e.g., grand entrance, first dance, parent dances, toasts, cake cutting)
- Assistance bustling your dress
- Assistance with lighting candles for reception, and relighting when necessary
- Pack all personal decor items to agreed upon designated location upon event conclusion
