Partial Wedding Planning, Styling & Coordination
Planning & Preparation
- Unlimited communication via email, phone and text
- 3 Zoom meetings which include onboarding, vendor & design, and a final details / timeline meeting
- Manage communications with venue
- Vendor selection + management - provide extensive vendor referral list.
- Vendor contract reviews
- Access to “Stephy’s Bride Guide” planning suite
- Schedule + attend necessary vendor meetings (e.g., tastings, mock ups, detail meetings)
- Budget Tracker
- Monthly to do lists
- Attend final venue walkthrough and detail meeting
- Reach out to all vendors at least 1 month prior to wedding date with venue specifications such as parking, layout and timeline information
- Collect all vendor insurances
- Organize all guests entree selections and dietary restrictions
- Review BEO and finalize menu and beverage selections for approval from venue
- Assist finalizing guest table assignments
- Create a custom day of timeline
- Direct and lead ceremony rehearsal
- Wedding day questionnaire and day of checklist
- Review all vendor / rental orders to ensure quantities match final head count
- Review and confirm all details pertaining to each specific vendor
Design & Styling
- Guidance with selection of floral designer
- Attend floral mock
- Assistance selecting linens, stationery, signage, furniture, lighting to create cohesive wedding aesthetic
- Selection of table scape (e.g., stemware, chargers, napkin folds, cutlery)
- Schedule and attend any showroom meetings ie; rental show rooms, table mock ups
- Custom curated decor checklist
- Assist with sourcing of any desired items to be purchased by the couple to complete the aesthetic for the wedding ie; candles, decor, menus, table numbers, favors, welcome bags
- Access to my decor inventory
Event Execution & Coordination
- 12 hours of day-of coordination with myself as the lead coordination and up to 2 assistants
- Oversee all vendor arrivals, set up, and strike
- Ensure all vendor set ups are correct and timely
- Point of contact for the day with venue on site manager and all hired vendors Ensure all personal florals are in bridal suite / grooms suite upon arrival
- Provide access to last minute necessities from day-of emergency kit
- Set up all personal decor items from my decor checklist including but not limited to guestbook, welcome signs, seating charts, menus, table numbers, etc.
- “At your service” attention for you, your family and wedding party
- Direct ceremony (i.e., ushering guests, cueing DJ / Band)
- Gather and line up all family members and wedding party for ceremony
- Prompt you and carry your train for your special walk down the aisle
- Repurpose any decor items from ceremony to cocktail hour / reception
- Ensure guests are promptly routed to the cocktail hour and reception and staff is ready with hors d’oeuvres and cocktails
- Facilitate and oversee all formalities (e.g., grand entrance, first dance, parent dances, toasts, cake cutting)
- Assistance bustling your dress
- Assistance with lighting candles for reception, and relighting when necessary
- Pack all personal decor items to agreed upon designated location upon event conclusion
